Harvard referencing

The University Library Research Skills and Critical Thinking banner The University Library Research Skills and Critical Thinking banner

In the Harvard style, references are listed at the end of your work, and are organised alphabetically by the surname of the author.

A reference list includes all works that have been referred to in the assignment.

A bibliography includes all the material consulted in writing your assignment even if you have not cited them within it.

Many people use these terms interchangeably so, if you are unsure about whether you need to include a bibliography as well as a reference list, ask your tutor.

This guide details the Harvard style of referencing based upon the advice given in the "Cite Them Right (2016) 10th rev. and expanded edn." This is the style of Harvard that The University Of Sheffield supports.

Referencing in the Harvard style is a two–part process:

Creating a citation and reference list

Creating a citation

Harvard style referencing is an author/date method. Sources are cited within the body of your assignment by giving the name of the author(s) followed by the date of publication. All other details about the publication are given in the list of references or bibliography at the end.

Citations which are used with direct quotations, or are referring to a particular part of a source, should include the page number in your citation, e.g. (Smith, 2017, p. 42) or Smith (2017, p. 42).

Tips on citing where page numbers are not present

If a citation does not have page numbers then you should use the number of the paragraph (if available), e.g. Climate change can refer to local, regional, and global changes in weather (Met Office, 2013, para. 2.).

If the paragraph number is not available then you may direct the reader to a specific section of the item, and then the number of the paragraph, e.g. Using the factor command can. (Gaubatz, 2015, Generating Factors, para. 2.).

If the name of the section is long you may use the first few words of the section in quotation marks, e.g. The value of numbers needs to be random. (Gaubatz, 2015, "Random Numbers and Generating" section, para. 2.).

Tips for citing

Quoting

Quoting

Quoting is including a section of a source in your own work using exactly the same words as those used by the original author.

Paraphrasing can be used to avoid inserting too many direct quotations into your work, as this can distract from the coherence of the argument you are presenting. The use of quotations varies considerably from discipline to discipline. If in doubt, check with your tutor or in your course handbook for further guidance.

If you are directly quoting from a source, then you should include the page number in your citation.

A short quotation (under two lines), should be within the body of the text and in quotation marks, e.g.

There is still a labelling issue when it comes to flavourings in food, it is noted that, "flavours such as vanillin which occur naturally in food are called ‘nature–identical’. The label does not have to state where it comes from." (Wilson, 2009, p. 257).

If the quote is more than two lines, then it should be presented as a new paragraph which is preceded by a colon and indented from the rest of the text. You do not need to use quotation marks, e.g.

Wilson (2009, p. 257) has looked at food flavourings in the UK and makes the following observation about vanilla:

In Britain, flavours such as vanillin which occur naturally in food are called ‘nature–identical’. The label does not have to state where it comes from. A flavouring only counts as fully ‘artificial’ if it does not occur in nature at all, as is the case with another, stronger vanilla–substitute called ethyl–vanillin (often used in chocolate).

Omitting material from quotations

If you are omitting materials from an original source, use three dots [. ] to indicate this, e.g.

Canter and Canter (1992) state that students come to the classroom with "their own needs, their own past experiences and . their preconceptions of who you are, what your limits will be" (p. 49). It is important to manage the expectations of students effectively.

This does not need to be done at the beginning or end of a sentence.

Wilson, B. (2009) Swindled: From poison sweets to counterfeit coffee – the dark history of the food cheats. London: John Murray (Publishers).

Paraphrasing

Paraphrasing

Paraphrasing is putting someone else's ideas into your own words. It does not mean changing the odd word or rearranging the sentence. When you paraphrase, you should restate the meaning of the original text in your own words. Be sure to cite and reference when you are paraphrasing someone else's work, e.g.:

Booth et al. (2016, pp. 208-209) give the example of acceptable paraphrasing using Gladwell (2008) as their example:

This this the original quote from Gladwell (2008, p. 38)

"Achievement is talent plus preparation. The problem with this view is that the closer psychologists look at the careers of the gifted, the smaller the role innate talent seems to play and the bigger the role preparation seems to play."

Below is an unacceptable paraphrase of the above quote because it follows the original too closely:

Success seems to depend on a combination of talent and preparation. However, when psychologists closely example the gifted and their careers, they discover that innate talent plays a much smaller role than preparation (Gladwell, 2008, p. 38).

The next is an example of an acceptable paraphrase as the meaning of the original has been restated in the author's own words:

As Gladwell (2008, p. 38) observes, summarising studies on the highly successful, we tend to overestimate the role of talent and underestimate that of preparation.

Booth, W.C. et al. (2016) The craft of research. 4th edn. Chicago: University of Chicago Press.

Gladwell, M. (2008) Outliers: The story of success. New York: Back Bay Books.

Summarising

Summarising

Summarising means briefly stating the main ideas or arguments of a complete information source or a substantial portion of an information source.

Be sure to cite and reference when you are summarising someone else's work. A citation for a summary should include the author and date, e.g. (Smith, 2017) or Smith (2017), but there is no need to include a specific page number.

Secondary Referencing

Secondary referencing

This is when you reference one author who is referring to the work of another and the primary source is not available (refer to the primary source where it is available). Secondary referencing should be avoided where possible - if you have only read the later publication you are accepting someone else's opinion and interpretation of the author's original intention.

You must make it clear to your reader which author you have read whilst giving details of the original source by using ‘cited in’, e.g. (Ecott, 2002, cited in Wilson, 2009) or (Cannon, 1989, quoted in Wilson, 2009, p. 269).

In the reference list you should give details of the item you looked at. Looking at the above examples, you would reference Wilson (2009) in your bibliography/reference list.

Creating a reference list

A reference list is the list of items you have used in your work. Reference lists in Harvard are alphabetical.

General tips for creating a list are: